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Mobile Units

To request WCPR at your event, fill out this Mobile Unit Request Form.

You must read and agree to the following Terms and Conditions, henceforth known as the Mobile Unit Contract, before proceeding. A copy of this contract can be exported at the end for your records.

The Mobile Unit Request form provides WCPR with details of events booked. You will be contacted after completing the form on the status of your event. Price estimate available upon request. All prices provided in this form are for estimation and guideline purposes only.

Contract

  1. The organization booking WCPR assumes all financial responsibility for damage to equipment.
  2. The booking organization understands that WCPR is to be paid for the labor involved with the event. Recognized Student Organizations shall not be held responsible for the costs of equipment excepting under special circumstances defined in this contract. All other booking parties may incur additional fees at the discretion of WCPR.
  3. Equipment fees will be levied in the event that equipment requested is unneeded due to foreseeable causes or circumstances of miscommunication between the organization booking and WCPR and/or the group they booked. The organization booking will not be held responsible for excessive equipment that was not requested. The fees may also be levied for any additional equipment requested above as it adds to the set-up time for the event.
  4. WCPR crew present will consist of at least 1 staff member, and 1 technical support member (if possible).
  5. The overtime penalty will be levied after an event has transpired. Overtime is defined as time in excess of the agreed-on duration of an event (i.e. lasting 3 hours instead of 2), and does not count setup/breakdown. In the event that WCPR is told that an event starts at a time that is earlier or later than the time the event actually starts, WCPR reserves the right to charge overtime for those hours.
  6. If WCPR is booked less than or equal to 72 hours before the event starts, then WCPR reserves the right to charge both late booking fees and to decline the booking.
  7. Payment methods: For RSOs/Stevens organizations, payment must be rendered by Interdepartmental Transfer Form. For outside organizations, payment must be rendered in cash or check ONLY. If a check is used, it must be made out to Stevens Institute of Technology and sent to WCPR's mailbox (Box S-1461, 1 Castle Point Ter, Hoboken NJ 07030) within 1 week after the event. If the event is off of campus grounds, then appropriate fees will be applied (e.g. transportation fees). All transportation fees must be paid in cash.
  8. For every on-campus event, the organization booking must supply an electrician from Physical Plant. An electrician may not be required only at WCPR’s discretion.
  9. Please allow two weeks prior to the event date for the WCPR Staff to respond their availability. If the event is submitted within two weeks prior to the event date, allow the WCPR Staff one week after submission to respond their availability. WCPR reserves the right to decline any event at any point.
  10. By endorsing this contract, the booking organization and WCPR agree to the above terms. This is a legally binding contract.

I Agree

Organization and Event Details
















Sound Packages

Basic Sound Package - $75 + $40/hr - Includes labor for: Yamaha system (mixer and speakers) and two wireless microphones
Advanced Sound Package - $100 + $40/hr - Includes labor for: CV Mains and amp, Presonus Mixer, and two wireless microphones
Live Performance Package - $150 + $40/hr - Includes labor for: Advanced Sound Rack and CV Speakers, Presonus or Mackie Mixer, four channels for Floor Monitors, drum microphones, DI boxes, vocal and instrumental microphones, and a stage snake.
No Sound Package

Sound Add Ons

21" Subs - $50 - Only available for Advanced Sound and Live Performance
Wired Mics (4) - $10
Wireless Mics (2 additional) - $20
Karaoke Package - $25
Floor Monitors (up to 4 channels) - $50

Lighting Packages

Stage Lighting - $60 flat rate fee with sound package OR $40 + $40/hr without sound package - Includes labor for: Six LED pars and two spots
Party Lighting Package - $100 flat rate fee with sound package OR $50 + $40/hr without sound pacakge - Includes labor for: Computerized Lighting Software, eight LED pars, and twelve LED strips
Rave Lighting Package - $125 flat rate fee with sound package OR $75 + $40/hr without sound package - Includes labor for: Computerized Lighting software, eight LED pars, two or four moving heads, twelve LED strips, lasers, suns, and strobes
No Lighting Package

Lighting Add Ons

Up to 2 (two) LED Messengers - $30
Up to 12 (twelve) LED Strips - $50

Special Requests

Other Fees and Signature

  • 7-10 days before event: $30 late fee
  • 4-7 days before event: $50 late fee
  • 1-3 days before event: $75 late fee
  • $15 within Hoboken (off Stevens Campus)
  • $25 out of Hoboken (up to 10 miles away)
  • Additional $0.25 per mile after
  • NOTE: Tolls and parking fees in excess of transportation fees must be included

Signature

Mobile Unit FAQs

What is a Mobile Unit?

Mobile Units are student-run live sound and lights services provided by WCPR. If you see our table at a campus event, we're playing music, organizing lights, or running sound for the organization running the event.
Mobile Units are another part of what WCPR does, alongside other efforts like providing original programming as a radio station, recording in our studios, and putting on concerts on campus.

What services does a Mobile Unit provide?

We offer a ton of different sound and light options for whatever your organization needs for an event. Find all of them in the Mobile Units Packages & Prices document.
If you have any questions about our packages, feel free to email us at mobileunit@wcpr.org

How does Mobile Unit pricing work?

Our pricing varies per package and per your needs. Most of our packages have a flat fee for equipment and setup, and any of our staffed packages have an hourly rate for operating the equipment.
Equipment set-up and breakdown are not included in the hourly fees.

Anything booked within ten days will incur a late fee.
Events held off-campus include a transportation fee for moving equipment.
Events that run overtime will be charged an overtime fee
Any event cancelled less than 48 hours prior to the event will incur a cancellation fee.

An item of note: WCPR staff are student volunteers and are not paid for their time. The money you pay goes directly to repairing and updating our equipment as it wears and ages.

How do I book a Mobile Unit?

Please fill out the Mobile Unit Request form. Until you've submitted that form, we cannot consider your event nor can we assess our staff availability. Keep in mind that the closer to your event you submit this, the less likely it is for our staff to be available (we are all student volunteers!).

Please review our Mobile Unit Contract document to find detailed information concerning staffing, overtime, and other policies in accordance with Mobile Units.

I submitted the form - what happens now?

Great! Our staff will now be coordinating volunteer availability for your event. Please allow us until two weeks prior to your event date before our response. Once this has happened, you will get an email with one of two outcomes:

  • In the event we have staff available for your event, it will be Approved. If you have special requests (e.g. a certain kind of music you'd like to be played, specific lighting arrangements, etc.), do not hesitate to contact us at mobileunit@wcpr.org
    Note: If you have any live artist, band, DJ, etc. at your event, coordination is necessary between us, you, and your act(s).
  • In the event we do not have staff available for your event, it will be Denied. Please contact the Office of Student Life (10th floor of Howe) for additional options if sound and/or lighting services are integral to your event.
We may also reach out before our decision if we need more information on the event.

How will the day of the event go?

We will be arriving early to set up our equipment - how early we show up depends on the package your organization booked, but in general we will arrive at least an hour before the event start time.

Following the event, the organization will be billed for WCPR's services through coordination between our Business Manager and the Office of Student Life. Contact business@wcpr.org with any billing questions.

If you have any additional questions, feel free to reach out to mobileunit@wcpr.org at any time!

Mobile Unit Documents

Find more information about Mobile Units in the following documents: